WANGYUDIAN - SELLER ORDER HANDOFF CARD
Blank worksheet | Version 4
Revised 30 September 2026
Current copy: https://www.wangyudian.com/retailers-and-kit-suppliers/#order-handoff

Make a copy for each order. Complete only the relevant sections; mark details
still to discuss as "to agree". This worksheet does not submit or accept an order.
Confirm the written quotation before proceeding.

International shipping is available. Certificates can be applied for if needed.
Add your destination and certificate requirements to your enquiry.
Current details: https://www.wangyudian.com/shipping/

1. FIRST ENQUIRY - BUSINESS DETAILS ONLY
Shop/business name or type:
Public shop URL (optional):
Order route (individual customer orders / stock / private label / team):
Product or catalogue reference:
Destination country:
Expected quantity and unit (pairs / pieces):
Size mix, if known:
Packing and delivery requirements:
Preferred arrival date or timing:
Do not include customer addresses, private artwork or a player roster yet.

2. ORDER BRIEF - AFTER THE ORDER-PREPARATION STEP IS AGREED
Your order reference:
Product / guard surface or garment style:
Size(s) and quantity, with units:
Destination country:
Exact text to print (copyable text):
Left guard text and image file reference (wearer's left):
Right guard text and image file reference (wearer's right):
For clothing: fabric/reference, print position(s) and image file reference(s):
Design rights or permission:
Requested changes or layout notes:
Use permitted images and wording. For guards, ordinary pictures are accepted;
clearer images give better results. No print-ready template is required.

3. WRITTEN QUOTATION - RECORD WHAT BOTH SIDES AGREE
Quotation reference/version:
Contracting seller named on the quotation/proforma:
Proforma invoice reference:
Seller name and receiving-account name match (yes / to confirm):
Product details and shipping service:
Quantity and size mix:
Amount and currency:
Included items, shipping, VAT and other charges:
Any separately agreed duty or extra cost:
Packing, labels and required product information:
Delivery route (to seller / to customer / another agreed route):
Production estimate and when it starts:
Transit estimate after dispatch:
Payment and any sample arrangement:
Tracking handoff, returns and remake responsibilities:
Do not record bank account numbers in this worksheet. Take the seller and proforma
details from the issued quotation/proforma. If any changed account is suggested,
message the desk on WhatsApp before paying.
Do not assume extra services are included. Guard prices and timing do not apply
to clothing. An arrival preference is not an agreed delivery guarantee.

4. ARTWORK APPROVAL - CHECK WITH YOUR CUSTOMER BEFORE PRODUCTION
Order reference and final artwork version:
Check spelling, image crop, left/right or garment placement:
Check product, size mix and quantity against the quotation:
Outstanding corrections (if any):
Customer approval obtained where needed:
Person approving / date:
Optional wording, only after all checks are complete:
"I approve artwork version [version] for order [reference], including the layout,
spelling, product, sizes and quantity shown, under quotation [reference]."
Artwork approval does not waive product requirements or responsibility for errors.

5. DISPATCH ARRANGEMENTS - AFTER THE ORDER IS AGREED
Order reference:
Necessary delivery details provided through the agreed sales channel:
Packing/label instructions agreed:
Required product information to accompany the goods:
Tracking reference and handoff method, when available:
No customer address is needed in this reusable worksheet. Required product
information must stay with the goods, including for seller-branded orders.

6. ISSUE FOLLOW-UP - IF NEEDED
Order reference:
Contracting seller and quotation/proforma reference:
Problem and relevant photo/file references:
Approved artwork version:
Relevant dispatch/tracking details:
Requested resolution:
Agreed next action and contact:
Resolve the case under the agreed terms; this card promises no platform refund,
automatic remake, return address or response deadline.

7. REPEAT ORDER - CONFIRM AGAIN BEFORE PRODUCTION
Original order reference or retained design reference:
Contracting seller named on the new quotation/proforma:
New product, sizes, quantity and destination:
Changes to artwork, packing or timing:
New quotation reference:
New proforma invoice reference:
Seller name and receiving-account name match (yes / to confirm):
New artwork version and written approval:
When a retained design is available, the artwork need not be sent again.
A fresh draft is approved before production. Each repeat order starts a new
six-month design-retention period. See the current retained-design details:
https://www.wangyudian.com/privacy/#design-retention

Send an enquiry when ready: https://www.wangyudian.com/contact/#seller
Sales desk: sales@wangyudian.com | WhatsApp: +86 178 4666 9989